Scheduling a conference

You can easily schedule a conference for a specific date and time, by copying and pasting the information about the meeting into any calendar invite.

1. Create a new group conversation or a Conference Bridge, or open an existing conversation:

   • On the web client and Desktop App, click in the conversation header, or click Details > Conference details tab.

   • On the iOS mobile client, tap , tap Conversation details and then tap Conference details > Conference details.

   • On the Android mobile client, tap , tap Conversation details and then tap Conference Details.

   The following meeting information is displayed: conference URL, conference PIN and the dial-in phone numbers.

   Note:

   The Conference details are displayed in a group conversation or in a Conference Bridge and not in Communities.

2. To copy the conference details, do the following:

   • On the web client and Desktop App, navigate to the Schedule a conference screen and click Copy details.

   • On the iOS mobile client, tap and select Copy details.

   • On the Android mobile client, tap and select Copy conference details.

   The meeting information is copied. It includes the conference URL link for joining online, the dial-in phone numbers for the different countries and the conference PIN.

   1. Open your calendar application and find a time slot that works for all invited participants.
   2. Paste the information into a message or meeting invitation and send it to the persons you want to invite.
3. To copy the email addresses, do the following: navigate to the Schedule a conference screen (on your web client and Desktop App) and click Copy email addresses.

   The email addresses will be copied to the clipboard, so that you can paste the information into a message or meeting invitation and send it to the persons you want to invite to the conference.

4. To automatically create an email with the conference details, do the following:

   • On the web client and Desktop App, navigate to the Schedule a conference screen and click Create email with details.

   • On the iOS mobile client, from the Dial-in number, tap and select Email invitation.

   • On the Android mobile client, from the Conference details, tap and select Email details.

   The meeting information will be copied automatically to the email. It includes the conference URL link for joining online, the dial-in phone numbers for the different countries and the conference PIN.

   Note:

   In case the conference URL link is not recognized by your email application, click Copy details. The meeting information with the correct URL link can now be pasted into a new message or a meeting invitation.

   Note:

   Depending on the operating system, if the meeting information is too long, then the options Create email with details (web client/Desktop App), Email details (Android mobile client) or Email invitation (iOS mobile client) will not be displayed.

   The options Email details (Android mobile client), or Email invitation (iOS mobile client) will also not be displayed if an email client is not configured on the mobile device.